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The
Central Administration Office (CAO) provides support for
faculty, staff and graduate students with reimbursement information
and processing requests. The CAO has provided some forms
and information below to assist faculty and students with
their processing needs. The UCSB Accounting Services and Controls Office offers additional accounting related information. |
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| • | Helpful CAO request sheets: Here are two of the forms that our office uses to collect data for reimbursements. You can have these available to give to individuals for them to fill in the information you will need to process a reimbursement. | ||
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- | Entertainment reimbursement request (pdf) | |
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- | Form 5 reimbursement request (used for memberships and supply reimbursements) (pdf) | |
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| • | DECLARATION OF INCURRED EXPENSE : In the interest of making the process of turning in receipts that do not have clear indication that the person getting reimbursed is the same individual that has incurred the expense a form has been created so that you can paste the receipt to this form and have the purchaser sign when you turn in any reimbursement. | ||
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- | Reimbursement Receipt (pdf) | |
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Business & Entertainment: additional forms and information can be found on the UCSB Accounting Services and Controls website under Accounts Payable. |
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When do I need prior approval? (see this checklist) | ||
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Business & Entertainment Prior Approval Form | |
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- | Business & Entertainment Reimbursement - Form 5 | |
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| - | UCSB Travel Accounting Business Meeting & Entertainment Expense Information: additional information on business and entertainment expense. Please use the above forms for ECE department submissions - more... |
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- | University of California Systemwide policy on Expenditures for Entertainment, Business Meetings, and Other Occasions: BUS-79 | |
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Missing Entertainment Receipt Form | ||
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- | Missing Itemized Entertainment Receipt Form | |
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| • | Reimbursement:
this form is used for reimbursements with the exception of
Travel and Entertainment. |
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- | Miscellaneous Form 5 - Payment Request - Misc. (pdf) | |
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- | Example of a Processed Form 5 - Payment Request - Misc. (pdf) | |
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| • | Memberships:
this form is used for membership reimbursements |
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- | Membership Form 5 - Payment Request - Membership. (pdf) | |
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- | Membership Policy - Business & Finance Bulletin G43. (pdf) | |
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| • | Purchase Orders: the ECE Budget Office Purchasing Assistant provides support to faculty, staff, and graduate students in purchasing items with a purchase order. To obtain a purchase order fill out either of the forms below, obtain the appropriate signature and bring the form to the purchasing assistant in HFH, Rm 4121 for a P.O. number. |
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Low Value: Use Low Value Purchase Orders for supplies, materials, services and repairs totaling less than $2,500 including tax and shipping. |
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- | High Value: Use High Value Purchase Orders for supplies, materials, services and repairs totaling more than $2,500 including tax and shipping. |
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